Avoid Identity Fraud and Illegal Employment Headaches
Verifying the identity of employment applicants is important for a variety of reasons.
Identifying Criminal History
Almost all criminal history research is based on name and date of birth. An applicant desiring to hide their criminal history may apply under a name variation (William Joseph Smith may apply as Joe Smith) or a different spelling of their name (Jose Gonzales may apply as Jose Gonzalez), hoping that those variations will cause research to miss their criminal records.
Additionally, while your applicant may apply under their actual name (Jane Smith or Charles Johnson), their criminal records may be under a maiden name or regularly used nickname (Jane Brown or Skip Johnson).
Because law enforcement has the same challenges identifying an arrested person’s true name, defendants are often arrested, tried, and convicted using nicknames, maiden names, and other aliases.
For these reasons, thorough research requires that all reasonable name variations be included.
Additionally, because there is not a reliable national criminal background check, the most reliable way to identify an individual’s criminal records is to search the court records in each county, state, and federal district where they have lived, worked, or attended school in the past ten years.
Of course, an individual trying to hide their criminal history will fail to divulge that they lived in the city where they previously had legal troubles.
Employers relying on applicants’ honesty will eventually get burned.
Imperative’s Basic Identity Research will identify the names and addresses associated with the provided social security number in the files of credit bureaus and other consumer-reference files. These can then be used to ensure that all relevant names are researched in each of the relevant jurisdictions, minimizing the chances of missing a criminal record.
Avoiding Form I-9 Fines and Criminal Prosecution
Individuals who cannot legally work in the United States often create false identity information (social security numbers and dates of birth) or assume others’ information in order to obtain employment.
In recent years, the Department of Homeland Security Immigration and Customs Enforcement (ICE) has stepped up auditing of employers’ Forms I-9 and investigating allegations of undocumented workers. In some cases, business owners and human resources managers have been criminally prosecuted for employing ineligible workers.
Beyond review of the new hire’s documents, Imperative’s Basic Identity Research can corroborate that the name, SSN, and date of birth provided are associated with one another in consumer reference files.
Some employers also opt to include a driving history in their Identity Research package. Beyond providing insight into the applicant’s safety behind the wheel, the driving history will verify that the name, address, and date of birth provided by the applicant match the state’s records.
For an even greater level of certainty, employers can add Consent-Based Social Security Number Verification to their Identity Validation package. This is the only way to legally verify that the applicant’s name, social security number, and date of birth matches that in the Social Security Administration’s (SSA) records before initiating the Form I-9 process.
After the new hire has begun employment, Imperative’s Electronic Form I-9 and E-Verify integration tools ensure that the Form I-9 is completed accurately and submitted to the Department of Homeland Security’s E-Verify system for confirmation that the name, SSN, and date of birth match the information in the files of the SSA and that the individual is eligible to work in the US.
Know Who You’re Dealing With Before They Start Work!
Imperative Identity Validation Options:
Basic Identity Research – This review of information from two credit bureaus and other consumer reference files will be used to identify the names and addresses associated with the applicant. Our trained analysts will use our internal best-practice guidelines to determine under which names and in which jurisdictions criminal research should be conducted. This is not verification that the information provided by the applicant matches the records of the Social Security Administration or any government entity.
Consent-based Social Security Number Verification – Upon completion of Form SSA-89 by the applicant and provision of the form to Imperative, this process will verify that the name, date of birth, and social security number provided by the applicant matches the record of the Social Security Administration. This is the most accurate means of validating that the identity information provided by the applicant is valid.
Standard Driving History – In addition to providing a driver’s safety history, the driving history will also verify that the name, date of birth, and address provided by the applicant are accurate.
Electronic I-9 and E-Verify – Imperative offers clients an IRCA-compliant electronic I-9 solution that allows for online completion and storage of the I-9 and integration with the federal government’s E-Verify process. Like the Form I-9, this post-employment process must be completed within three business days of the employee’s first day on the job. Additionally, all other E-Verify requirements must be followed.
This process includes many benefits:
- Electronically complete, sign and store the Form I-9.
- Real time validation of data entered into the Form I-9 to avoid miskeyed data.
- Instant Employment Verification – Send employee’s data to E-Verify for employment verification, and we’ll walk you through a step-by-step process for resolving Tentative Non-confirmations.
- Expiration Notices – Email notification of an employee’s expiring work authorization is sent out before it becomes a problem.
- Secure web-based solution. No servers or software to install or maintain.
- Easy Searching – Search for stored forms to export, or print the PDF.
- Audit Log – All actions (creation, view and print) relating to a form are tracked in the audit log.
- Multiple permission levels for increased security.
- Duplication Alert – User is notified when entering a form for an employee who already has a form on file, preventing employees from using the same SSN.